LCCC ANNUAL GENERAL MEETING POSTPONED
This article explains why the Board of Directors of the LCCC voted to postpone the AGM.
The LCCC Annual General Meeting has been postponed until November 12, 2020. There will be one, or perhaps two, town hall meetings prior to the AGM where all members can participate. If the Emergency Order to restrict gatherings to a maximum of 50 people has not been removed prior to our AGM, we will only be able to allow 50 persons to attend the AGM in person. The AGM will have to be part in person (50 people maximum) and the remainder will have to attend virtually. We will use the town hall meetings as a test to ensure that we can have the best possible AGM experience. Normally, there are more than 50 people in attendance at the AGM.
On March 17, 2020, the Province of Ontario declared a state of emergency due to the covid-19 pandemic. Forty nine emergency orders were made under the Emergency Management and Civil Protection Act (the “Emergency Act”) that were in effect during the emergency period. On July 24, 2020 the province of Ontario ended the state of emergency by removing the Emergency Act and some of the emergency orders. The law that ended the state of emergency is called “Bill 195, Reopening Ontario (A Flexible Response to Covid-19) Act, 2020”. Bill 195 allows the government to continue emergency orders even though the state of emergency has ended. For example, the order to limit gatherings to 50 people is still in effect.
During the emergency period (March 17, 2020, to July 24, 2020), the province allowed annual general meetings to be postponed for up to 120 days after the end of the emergency period so that people would not have to meet in person. For example, the Emergency Order that restricts the number of people at a gathering to 50 is still in effect.
In deciding to postpone the AGM, the Board of Directors considered:
- the Emergency Act (allows Annual General Meetings to be postponed)
- Bill 195 (ends State of Emergency, Annual General Meetings must occur by November 21, 2020)
- that the Emergency Order that restricts the maximum number of people in a gathering to 50 is still in effect,
- that there are normally more than 50 people at our AGM,
- that voting during a Zoom type of meeting will be difficult and time consuming, and
- that voting during a Zoom type meeting will not be private.
The Emergency Order related to annual general meetings allows the Chair of the AGM to determine the method of voting. If at the time of our AGM the number of persons that can gather is still restricted, a combined in-person (50 people maximum) and video meeting will be used. Voting will be by a show of hands for the people who are present in person and by voice for persons attending by video conference. Closed or secret ballots will not be possible.
Thank you for your patience in this matter.
The Board of Directors.